-A minimum of five years of experience as an administrative assistant including project management working in a professional office environment is required.
-High School diploma or equivalent is required.
-High level of demonstrated proficiency in Microsoft Office products such as Word, PowerPoint, Excel, and Outlook. -Effective oral and written communication skills with competence and accuracy in grammar and spelling.
A minimum of five years of experience as an administrative assistant including project management working in a professional office environment – Required 5 Years
High School diploma or equivalent is required.
High level of demonstrated proficiency in Microsoft Office products such as Word, PowerPoint, Excel, and Outlook.
Effective oral and written communication skills with competence and accuracy in grammar and spelling.
Experience maintaining and updating Executive's schedule.
-Completes projects and complex initiatives with confidentiality, accuracy and timeliness.
-Serves as organizational hub for Ambulatory Services Leadership Team by helping to organize and manage operational data.
-Provides administrative support and serves as the center of communications for the Ambulatory Services leadership team. Interacts professionally with internal and external customers, all levels of management staff including senior level hospital executives, and physicians, and professionals of other organizations.
-Reviews, disseminates and provides proper disposition of incoming and outgoing mail.
-Maintains appointment calendars by coordinating and scheduling meetings. Prepares for meetings and compiles all materials.
-Organizes and completes travel and conference arrangements, including expense reports as needed.
-Transcribes, edits and/or composes correspondence, policies, job descriptions, proposals, presentations and other administrative documents, as requested and facilitates dissemination of same.
-Provides meeting support that includes but is not limited to coordinating arrangements for meeting rooms, catering requests, meeting notices and equipment. Prepares and distributes agendas and related meeting materials. Composes minutes and/or transcribes minutes as requested. Performs other follow up as requested.
-Orders, maintains and organizes equipment and office supplies to ensure functionality and availability.
-Maintains positive rapport with all staff, including physicians, visitors and patients, referring them when necessary to the appropriate individual for assistance.
-Assists with department and reception coverage for lunch breaks and back-up support as needed. Completes other duties as assigned by the Senior Leadership Team.