Accounts Payable Processor
Compiles and reviews accounts payable documents and prepares document batches for processing for timely payment of
invoices; responds to employee and vendor inquiries.
Compiles and reviews accounts payable documents according to established procedures. Matches invoices, receiving reports, purchase orders, and compares price and quantity information. Identifies any discrepancies and takes appropriate action. Matches supplier's credit memos with hospital debit memos, and investigates and resolves any identified discrepancies.
Verifies and records appropriate cost center and distribution (expense) account numbers on invoices. Secure authorization for invoices without purchase orders with various department heads. Maintain record of and follow up on open invoices sent out for approval within allotted period to prevent late/nonpayment of invoices due.
Prepares accounts payable documents for data processing in accordance to our policies and procedures. Enters payable data into the AP system using best practice and approved process flows. Files invoices in payment files timely.
Processes weekly check runs in accordance with established procedures including matching to backup, documenting/correcting errors as trained, audits payment file after each check run, and places all check files and copies in the retention boxes weekly.
Receives and answers inquiries from hospital employees, vendors, auditors, and supervisor regarding purchase orders, invoice data, accounts payable checks and related matters both timely and professionally.
Reconciles vendors' statements of account on weekly basis. Maintain file with comments regarding actions taken or needed. Files statements in a central location.
Processes invoices accurately to prevent voids and duplicate payments. Processes invoices productively measured by the department benchmarks. Ranges are high, medium, and low.